Accounts, Admin & Compliance Executive
Type: Full-Time
Location: Bangalore
Role Overview
We are hiring an execution-focused Accounts & Admin owner to run day-to-day finance operations, build disciplined systems in Zoho Books and Google Sheets, and keep records clean and audit-ready. Experience with GeM (Government e‑Marketplace) is a strong advantage; ability to learn it quickly is required. Manufacturing exposure is preferred.
Key Responsibilities
Maintain accurate daily bookkeeping in Zoho Books: bills, expenses, invoices, receipts, payments, credit/debit notes—always with supporting documents and approvals.
Work comfortably with basic accounting: debit/credit, journal entries, ledger review, and trial balance; ensure correct account heads and clean master data (vendors/customers/items).
Run bank discipline: daily bank tracking, mapping every bank line to a purpose/ledger, and periodic bank reconciliation with an unresolved-items list.
Accounts payable: vendor onboarding checks, bill verification (GST details, invoice rules), dues tracking, payment proposals, and payment proof filing; support TDS identification and working summaries.
Accounts receivable: raise invoices as per purchase order/milestones, track collections and overdue follow-ups, and allocate receipts correctly.
Inventory + manufacturing coordination: item master hygiene, inward/outward tracking, goods-received vs vendor-bill mismatch handling, basic production/job tracking, and periodic stock checks.
Compliance and documentation readiness: maintain a compliance calendar, prepare monthly working packs for GST/TDS and other statutory needs, and coordinate with the Chartered Accountant.
Office administration: vendor management, procurement support (quotes, purchase orders, invoices), renewals/AMCs, asset tracking, and shared-drive documentation discipline.
GeM support: assist/own listing/order documentation, bid/order paperwork, invoicing and delivery proof documentation, and internal tracking for GeM orders.
Required Skills and Experience
2–5 years experience in accounts + admin operations (startup/SME preferred).
Working knowledge of Zoho Books (preferred) and strong Google Sheets skills (trackers, filters, pivots/lookups).
Comfort with manufacturing/inventory workflows is a strong plus.
Basic GST invoice checking and TDS awareness (or strong ability to learn quickly).
High ownership, discipline, and integrity: no shortcuts on approvals, proofs, and follow-ups.
Clear communication and comfort with daily/weekly reporting.
Tools and Platforms
Zoho Books (primary)
Google Sheets (trackers, reporting, backups)
Google Drive (document storage and proof links)
Good to know : Zoho Inventory, Zoho Expense, Zoho Payroll, GeM portal workflows
What Success Looks Like (First 60–90 Days)
Daily books and bank mapping are up to date with near-zero unexplained entries.
AP/AR trackers are current with clear due-date action plans.
Weekly summary packs are consistent and decision ready.
Month-end close support is reliable (trial balance, P&L/Balance Sheet drafts, key explanations).
Compliance calendar runs without last-minute surprises; work packs are prepared on time.
ARTPARK @ IISc : Innovation factory for next-gen robotics & AI
ARTPARK is India's leading deep-tech venture builder and incubator focused on robotics, connected autonomous systems, and AI. Leveraging our unique facilities and ecosystems, we strive to provide meaningful support to very early-stage startups building deep-tech products based in research. We are a nonprofit organization created by Indian Institute of Science (IISc, Bengaluru) with support from the Department of Science & Technology (Government of India) and the Government of Karnataka.