Project Coordinator & Administration
Location: Bangalore
Summary
Manage office administration, vendor/travel coordination, and provide project coordination support across teams (Startup Innovation, One Health & Language). Requires strong organization, discretion with confidential documents, and multi-stakeholder follow-up.
Key Responsibilities
Travel & Vendor: Book travel/accommodation for leadership and project teams; manage vendor bill booking and follow-up
Office Admin: Front office/reception; office ambience & maintenance.
Events: Coordinate internal/external events — cab, accommodation, and catering logistics
Calendar & Reimbursements: Manage CEO’s calendar and process reimbursement claims
Agreements & Records: Execute NDAs; create/maintain MOU master repository; draft vendor/consultant agreements; maintain NDA & MOU folders; project record-keeping and filing
Finance Support: Assist finance team with SOE and UC preparation for assigned projects
Project Coordination: Track project timelines, milestones & deliverables; maintain trackers/dashboards; schedule meetings, prepare agendas/minutes; liaise between project teams, vendors, and finance/admin; support proposal & compliance documentation; track project-level budgets; flag risks/delays to stakeholders
Requirements
Bachelor's degree preferred; 2–4 years in administration, office coordination, or project coordination
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Experience with NDAs/MOUs/vendor agreements, event logistics, or grant-funded projects is a plus
Strong communication, organization, attention to detail, and stakeholder follow-up skills
ARTPARK @ IISc : Innovation factory for next-gen robotics & AI
ARTPARK is India's leading deep-tech venture builder and incubator focused on robotics, connected autonomous systems, and AI. Leveraging our unique facilities and ecosystems, we strive to provide meaningful support to very early-stage startups building deep-tech products based in research. We are a nonprofit organization created by Indian Institute of Science (IISc, Bengaluru) with support from the Department of Science & Technology (Government of India) and the Government of Karnataka.